Please join us for our Large Scale Communities Facilities Maintenance Forum on October 5, 2018 at Big Bass Lake Community Association.
While this program was created for large scale communities, attendance is appropriate for managers, board members, and facilities maintenance staff from any size community in the Poconos. Please join us for this informative program regardless of the size of your community.
Schedule of Events:
Registration & Breakfast 8:30am-9:00am
Sessions 9:00 am to 12:00 Noon
Option Tour of Big Bass Lake following program
Opening Session: Why Your Community Needs a Reserve Study & Funding-Mitch Frumkin, Kipcon
A Reserve Study is a budgeting tool that associations use to determine how much should be set aside each year so that when it comes time to replace their common area components enough funds are available without the need for borrowing or special assessments. CAI has developed the National Reserve Study Standards of the Community Associations Institute which is used as a guide in preparing these studies. These standards were just recently updated. In addition, the CAI Reserve Specialist designation provides confirmation that the preparer of the study has the necessary qualifications to meet these standards. A critical part of the standards is a description of the type of studies as well as the types of funding plans. While the concept of Reserve Study is generally the same for most communities the complexity of the study becomes more involved for large scale communities which have an extensive common element components and large operating budgets. This program will discuss these complexities and how to make sure that the study you receive is reflective of your needs. In addition to the study itself we will also discuss the preparation of RFPs to use in selecting your provider to make sure that the proposals received will provide a study that matches your community.
Reserve Study Session Handouts:
CAI National Reserve Study Standards
Reserve Studies Articles: Components article;
Percent Funded article;
Reserve Funding Objectives article;
Reserve Contributions article
Breakouts (choose one):
A. Inspection & Maintenance of Private Dams – Kirk Kreider, PE, Chief of Construction, Inspections and Monitoring, Division of Dam Safety, PA Department of Environmental Protection
Join this session for questions and answers on inspections and maintenance of private dams in your community association, as well as a brief update on the implementation of the Private Dam Financial Assurance Program and the Private Dam Financial Assurance Fund, adopted as part of the state budget for 2019.
B. Preparing Facilities for Winter- David Martin, Saw Creek Estates
Advance planning and preparation are the keys to a successful winter season. You’ll hear helpful tips and advice on what to do before the first snowflake falls. This session will cover winter preparation and maintenance of lakes and grounds, roadways, buildings, building systems, amenities, vehicles and equipment. Learn ways to help your community not only survive, but thrive during the winter season.
C. Environmental &Forest Stewardship Planning for Community Associations -Suzanne Mark, Saw Creek Estates
Exploration, preservation, and providing for the continuous environmental health of a community association are important topics for large scale Pocono communities, especially when it comes to forested lands and open space. This session will include information on determining a healthy environment and wildlife habitat, best practices for a populated natural environment, protection and creation of open space and passive recreation enjoyment. We’ll also address specific work projects that your community may need, including building & maintenance guidelines, storm water, lake, pond, stream and dam operations, pest management, emergency management & environmental education.
Closing Session: Roadway Maintenance and your Association- David Moyer, President, Papillon & Moyer
The right maintenance decisions and timely intervention will assist Association Managers, staff and Board members to keep your roadways properly maintained and avoid dissatisfied unit owners. Including drainage, regular roadway maintenance as well the key points to develop a successful road maintenance program. Road maintenance requires a multi-level approach to ensure dangerous situations and faults are avoided and this presentation will assist your Association with that.
Optional: Tour Big Bass Lake Community Association, our host community.
When arriving, please enter through the Main Entrance gate on Big Bass Drive. Further instructions will be given at gate check in
Registration: $45* members/ $65* non-members
*registration rates increase after September 28. Join Now to save on registration rates!
This course is approved by the Community Association Managers International Certification Board (CAMICB) to fulfill continuing education requirements for the CMCA® certification. This course will earn managers (3) continuing education credit hour, which also help satisfy the requirements to apply for the PCAM designation.
This Program is Generously Sponsored by: