Speaker Policy

The Pennsylvania and Delaware Valley Chapter of Community Associations Institute has adopted the following speaker guidelines in order to establish a fair and equitable environment for all members, including those who wish to benefit from speaking at chapter programs, and those who wish to benefit from the educational nature of these programs. Any conflict which may arise within these guidelines will be resolved only by the chapter Board of Directors.

Scheduling

Scheduling of any chapter program or activity must be approved by the Executive Director, the Committee responsible for the activity, and be within the budgetary parameters set forth in the chapter budget. All programs must be scheduled a minimum of 6 weeks prior to the event. The chapter will to the greatest extent possible make all event scheduling decisions before January 1st of the program year.

Speaker Selection

Speakers will be asked to complete a Call for Presentations sheet prior to being selected as a program speaker. The call for presentations will be submitted by the chapter to the appropriate committee for consideration. CAI may require that more than one company in an industry (such as attorneys or management companies) participate in a program that is selected for presentation to chapter members.

No more than one speaker per firm/association may participate at any one program. When possible, members will be limited to speaking at no more than two programs per calendar year.

Preference will be given to speakers from member firms/associations. Non-member speakers will be eligible as long as they agree to abide by these speaker guidelines.

Speakers are not required to pay a registration fee for the program at which they are presenting.

Endorsement

Speakers for the chapter are prohibited from endorsing a service or company to an attendee at a program. In addition, the use of a speaker does not imply an endorsement of the speaker’s product or service by CAI.

Self-Promotion

Speakers are prohibited from distributing business cards or other promotional materials to attendees at a program. However, the speaker may network with attendees during breaks and after the program and provide business cards or other promotional materials to attendees who specifically request such information.

The speaker’s name, title, company/firm name, CAI designations and other short biographical and contact information (phone number, email address and/or website address) will be included on the event flyer.

Handouts

Contents of handout materials should reflect the educational purpose of the program and should not promote the speaker's commercial interests. Handouts may be copied on company letterhead.